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Maximus turns the paper checklists your team already uses into simple digital forms. Easier than a spreadsheet. Faster than a clipboard. Ready when the inspector calls.
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From paper checklist to audit-ready record in three steps.
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The same checklist.
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Acme Catering Ltd
Daily kitchen hygiene checks
Form
AC-K-104
Western Depot · Kitchen 2 · Sarah Jones · 14 / 03 / 2026
| Time | Check | OK | Notes / Initials |
|---|---|---|---|
| 07:30 | Walk-in fridge — 0–5°C | 3.2°C SM | |
| 07:45 | Hand-wash & blue PPE worn | all done | |
| 08:15 | Combi oven pre-heat 180°C | 178°C | |
| 09:00 | Allergen prep area cleaned | ? | ?? Tom |
| 11:30 | Pasta delivery — FIFO + use-by | batch swap | |
| 13:00 | Service core temp ≥ 75°C |
Half done. Filed in a binder somewhere. Hard to prove it ever happened.
| A | B | C | D | E | F | G | H | I | |
|---|---|---|---|---|---|---|---|---|---|
| 1 | Date | Kitchen | Manager | Fridge°C | Freezer | Oven°C | Allergen | Hot hold | Notes |
| 2 | 03/04/26 | Beech Park | S. Mason | 3.2 | -19 | 180 | Y | 76 | ok |
| 3 | 04-03-2026 | beech park | ? | -18 | =D2+1 | y | lookup err | ||
| 4 | March 5 | BEECH PARK | SM | #REF! | -21 | 175 | Y | 78 | |
| 5 | 06/03 | Linden HS | tom | 4.1 | -17 | 182 | ? | 73 | |
| 6 | #VALUE! | #N/A | |||||||
| 7 | 08/03/26 | Linden HS | AK | 5.8 | -15 | 165 | Y | 68 | needs check |
| 8 | 09/03/26 | Beech Park | S. Mason | 3.4 | -19 | ='[old]Sheet1'!E2 | Y | 75 | |
| 9 | 10/03 | Whitney Sec | JK | =AVG(D2:D7) | 183 | Y | circular ref | ||
| 10 | 12-03-26 | Whitney | 4.0 | -20 | #DIV/0! | n | 74 | ||
| 11 |
Twelve versions, seven broken formulas, five editors, no idea who's right. Auditor's nightmare.
Acme Catering Ltd
Kitchen Hygiene · Daily
Checklist tasks
Mark each task complete or report a problem. Each entry is timestamped and added to the audit log.
Combi oven pre-heat 180°C
Confirm both Combi ovens reach 180°C before service. Photograph the display.
Walk-in fridge — 0–5°C
Log the reading
Hand-wash & blue PPE
Photograph the station
Acme Catering Ltd
Western Depot · Kitchen 2
Checklists
Deep cleaning
Combi oven check
Allergen prep
Tap, tap, done. Timestamped, audited, ready for the inspector.
How it works
From paper to audit-ready in three steps
If you can use a phone, you can run Maximus. We mean it.
Rebuild your checklist
Type your existing paper checklist into Maximus. Tick boxes, photos, signatures, dates — drag and drop, no training required.
Your team fills it in on their phone
Staff open the form on any phone or tablet. No app to install. No spreadsheets to break. Submissions take seconds, not minutes.
Searchable, stamped, done
Every entry is timestamped, searchable and tamper-evident. Export the whole lot to PDF when the inspector knocks.
Built for everyone
One tool, every part of the team
From the person filling in the checklist to the auditor reviewing it — Maximus fits.
For owners & operators
Get a single dashboard of every check across every site. Spot what's missed before it becomes a problem.
For frontline staff
Open the form on a phone, tap through the checks, done. No training, no logins to remember.
For auditors & inspectors
A tamper-evident record of who did what and when. Export the lot to PDF in one click.
Everything included
Everything you need, nothing you don't
Made for ops teams who just need it to work. Drag, tap, done.
Digital forms
Turn any paper checklist into a mobile-friendly form in minutes. Build it once, use it forever.
Submissions
Every form filled in is tagged, scored and searchable. Spot problems before they become incidents.
Scheduled tasks
Daily opening checks. Weekly cleans. Monthly safety walks. Maximus reminds the right person at the right time.
Document library
All your SOPs, certificates and policies in one place. Expiry reminders so nothing slips through.
Audit log
A tamper-evident record of every action. When the inspector or auditor asks, you've got the answer in seconds.
Up and running today
Build your first form in ten minutes. Open the page, drag in your checks, share it with the team — capturing data by lunchtime.
Made for your trade
Built for businesses that get things done
If your team runs on checklists, sign-offs and inspections — Maximus fits in.
Kitchens & hospitality
Daily opening, closing and food-safety checks signed off in seconds.
Construction & sites
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Care & healthcare
Medication rounds, room checks and incident logs, audit-ready.
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Inspections, cleaning rotas and contractor sign-in in one place.
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